Office Administrator

We are hiring!

Thank you for the overwhelming interest in joining the WLD Team! The application process is now closed. 

Wild Life Distillery - Office Administrator
Canmore, AB
Permanent, Full Time
40hrs/week
Salary $60,000 - $65,000
Based on experience

Wild Life Distillery is located in Canmore, Alberta and our team is growing!

If you wish to join us in connecting the world to craft spirits through authenticity, creativity and good stories, then keep reading to learn more. We are on the search for our next team member who will support our people, customers and WLD brand through organization, communication and administration.

What we believe…

Wild Life Distillery (WLD) connects craft to community. By building a team focused on authenticity, consistency and commitment to betterment, we seek to inspire people to drink WLD, share WLD, and be WLD. The WLD lifestyle is driven by adventure, awe-inspiring wilderness, quality craftsmanship and our unique community. It is about finding freedom in our day-to-day lives, spending time with friends and living each day to the fullest.

Who you will work with…

Direct reports: Co-founders Keith Robinson and Matthew Widmer 
Working relationships: Management, bookkeeper, marketing, sales, production, tasting room staff and Wild Life customers.

What you are responsible for…

Manage day-to-day office activities including answering emails, answering phone calls, assisting with scheduling, correspondences with other team members. 

• Assist with bookkeeping tasks such as invoicing, accounts payable/receivable. 

• Monitor office supplies and place orders as needed. 

• Provide outstanding customer service by addressing inquiries from customers. 

• Assist with inventory and ordering of merchandise. 

• Planning, support and execution of in-house events, private tastings, room bookings and tours.  

• Communicate with customers and event service providers.

• Coordination of delivery driver to ensure timely and accurate wholesale deliveries and supply pick ups.

• Managing and shipping online orders.

• Assist marketing with the following tasks as needed: 

• Simple graphic design tasks (Canva).

• Social media support.

• Sales materials support.

• Assist other departments as needed.

Experience you will bring…

• Strong communicator with excellent interpersonal skills.

• You are highly organized with the ability to prioritize and multitask effectively.

• Proven experience in office administration, preferably within the food & beverage or hospitality industry.

• Strong proficiency in Google suite and familiarity with accounting software (e.g., QuickBooks).

• Basic understanding of bookkeeping principles and financial operations.

• Excellent organizational and project management skills to handle multiple tasks simultaneously.

• Ability to thrive in a dynamic and fast-paced environment.

• Collaborative mindset with the ability to work effectively within a team.

• Genuine enthusiasm for the WLD brand and its commitment to quality and authenticity.

• Nice to have:  Knowledge of liquor regulations in Alberta, current market trends and an awareness of the craft spirit landscape.

Why you will want to join the Wild Life team…

• Paid vacation days.

• Participation in the company benefits plan including health and dental benefits.

• Fun and encouraging team to support your success.

• Cool swag to share your love of our brand, with monthly perks.

• Opportunity to grow with an entrepreneurial company.

• Live the WLD lifestyle with staff events and get togethers.

Joining Wild Life Distillery as an Office Administrator offers an exciting opportunity to contribute to the growth of a unique brand dedicated to quality and mountain lifestyle. If you are passionate about organization, working with others, Wild Life, and spirits, we encourage you to apply.

Wild Life Distillery is an Equal Opportunity Employer and we welcome your application. 

At Wild Life Distillery, we are committed to creating and maintaining a workplace that values equity, diversity, and inclusion. We believe that every individual has unique talents and perspectives, and we strive to create an environment where everyone feels welcome, respected, and valued.  Our commitment to equity means that we recognize and acknowledge the systemic barriers that exist for certain groups within our society. We actively work to reduce these barriers and promote equal access to opportunities for all individuals, regardless of their race, ethnicity, gender identity, sexual orientation, religion, age, or ability.

Inclusion is a core value at our distillery.  We encourage open communication and feedback from our team members to ensure that we are always making progress in our efforts to create a more equitable and inclusive workplace.  

Should you require any accommodation in applying for this role, or throughout the interview process, please make them known when contacted and we will work with you to help meet your needs.

How to Apply: 

To apply, please email a resume and cover letter outlining your enthusiasm for WLD to matt@wildlifedistillery.ca
The search will remain open until a hiring decision is made. Only successful applicants will be notified. We look forward to hearing from you!

Smells like a fresh start.